Frequently Asked Questions

A member must be at least 21 years of age on the date of their admission to the Society to be eligible to vote.

No. Financial default is an automatic disqualifier for electoral participation. An individual loses their right to vote if they are in arrears of payment of any Society dues, including the annual subscription.

The RWA election operates strictly on the principle of "One Flat, One Vote". In cases of joint ownership of an apartment, typically only the first owner is stipulated as eligible to vote.

No, proxy voting is explicitly prohibited under the statutory framework. Every eligible member must cast their vote in person.

The Governing Body is responsible for preparing and certifying the list of members eligible to vote, known as the Official Register of Voters (Form-XII). This list must be notified or displayed at least 45 days prior to the date scheduled for the General Meeting where the elections will be held.

You can also check the Public Lists page on this website.

A person is statutorily disqualified from contesting if they are:

• Declared insolvent
• Deemed to be of unsound mind
• Convicted of an offence involving moral turpitude punishable with imprisonment of one year or more

A candidate must formally declare that they are not in arrears of payment of any Society dues, including the annual subscription, as financial good standing is mandatory for both voting and candidacy.

Yes, the Society's registered Bye-laws may introduce reasonable administrative disqualifications. Examples often include:

• Being actively engaged in litigation against the RWA
• Currently undergoing criminal prosecution

The nomination form requires both a Proposer and a Seconder. Both individuals must be eligible members in good financial standing to verify their endorsement.

The designations designated for election must be those defined in the RWA's registered Bye-laws, typically including core positions such as:

Yes, absolutely! We understand that not everyone is comfortable with online registration. You can register manually by following these steps:

• Download and print the Voter Registration Form from our Download Forms page
• Fill the form completely in BLOCK LETTERS using blue or black pen
• Attach self-attested photocopies of required documents (Aadhaar Card, photograph)
• Submit the form at the RWA office during working hours
• The office staff will help enter your details into the system

Office Location: Community Temple of Aanchal Vihar, Lohgrah, Pinjore - 134102

Candidates who prefer manual submission can follow this process:

• First ensure you are already a Qualified Voter (registered and verified)
• Download the Candidate Nomination Form from our Download Forms page
• Fill all sections including your details, position applying for, and educational qualifications
• Get the form signed by your Proposer and Seconder (both must be qualified voters)
• Attach required documents: Voter Card copy, educational certificates, property ownership proof
• Submit to the Returning Officer at the RWA office before the nomination deadline

Both Proposer and Seconder must be present with their Voter Cards when submitting, or their signatures must be attested.

When submitting manual registration, please bring the following:

• Completed Registration Form - Downloaded from website or available at office
• Passport Size Photograph - Recent, colour photograph (2 copies)
• Aadhaar Card - Self-attested photocopy (mandatory)
• Maintenance Payment Receipt - Proof of cleared dues
• Property Document - Any proof showing ownership/residence (optional but helpful)

Keep original documents handy for verification. The office will return them after verification.

The RWA office accepts form submissions during the following hours:

The office is closed on Sundays and public holidays. During election period, extended hours may be announced separately.

Contact: WhatsApp +91 89503 70680 for any queries before visiting.

Yes! Our Data Entry Officers are available to assist residents who need help with:

• Understanding the form fields and requirements
• Filling out the registration or nomination forms
• Scanning and uploading documents into the system
• Explaining the verification process and timelines

We encourage senior citizens and those unfamiliar with paperwork to visit the office. Our staff will ensure your registration is completed correctly.

No one should be left out! The RWA is committed to helping every eligible resident participate in the election.

All official forms are available for download on our website:

Available forms include:

• Voter Registration Form - For new voter registration
• Candidate Nomination Form - For those contesting elections

Forms can also be collected in person from the RWA office during working hours.

The tenure of the elected members of the Governing Body is statutorily limited and shall not exceed three years.

The constitution of a Collegium is a mandatory statutory requirement if the total number of members in the Society is more than 300. If this threshold is met, the General Body elects the Collegium, and the Collegium then elects the Governing Body.

The District Registrar (DR) is the mandatory filing authority. The DR receives all required ongoing statutory filings, including:

• The pre-election notice
• The post-election results

The Returning Officer (RO) is the pivotal figure ensuring integrity. The RO possesses the definitive, quasi-judicial authority to decide any objections concerning the list of eligible members entitled to vote.

The RO's decision on voter eligibility is final for the purposes of that election.

Learn more about our Returning Officers.

The ultimate authority for adjudicating electoral disputes resides with the Registrar (not the District Registrar). The Registrar has the power to hear and decide any doubt or dispute regarding the election or continuance in office of any elected member.

A clear notice of fourteen days (14 days) must be given to the respective members before the date appointed for the meeting.

The quorum for a meeting of the General Body shall not be less than forty percent (40%) of the total members entitled to vote and present in person, subject to a minimum of four members.

Yes. A copy of the 14-day election notice, specifying the date, time, and manner of the election, must be endorsed to the District Registrar.

The list of the newly elected office-bearers of the Governing Body must be filed with the District Registrar within thirty days (30 days) of the date the Governing Body elections were held.